No children under the age of eighteen (18) years are allowed at the event.
No children under the age of eighteen (18) years are allowed at the event.
This licence is granted in perpetuity
No supply of alcohol may be made under this licence:
(a) at a time when there is no designated premises supervisor in respect of the premises licence; or
(b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
The admission of children, that is persons under eighteen (18) years of age, to the exhibition of any film shall be restricted in accordance with any recommendation made by the British Board of Film Classification (BBFC) or by the Licensing Authority.
Any one or more individuals at the premises for the purposes of carrying out a security activity (an activity to which paragraph 2(1)(a) of Schedule 2 of the Private Security Industry Act 2001 applies and which is licensable conduct for the purposes of that Act) must:
(a) be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001; or
(b) be entitled to carry out that activity by virtue of section 4 of that Act.
Responsible person means the holder of the premises licence, the designated premises supervisor, or any other person over the age of eighteen(18) years who has been authorised to sell alcohol at the licensed premises.
The responsible person must ensure that staff on relevant premises do not carry out, arrange, or participate in any irresponsible promotions in relation to the premises. In this condition, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises:
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to:
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise).
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted price to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective
(c) provision of free or discounted alcohol, or any other thing, as a prize to encourage or reward the purchase and consumption of alcohol over a period of twenty-four (24) hours or less in a manner which carries a significant risk of undermining a licensing objective.
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.
The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another(other than when that other person is unable to drink without assistance by reason of a disability).
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
The premises licence holder or club premises certificate holder must ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.
The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy. The policy must require individuals who appear to the responsible person to be under eighteen (18) years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth, and either:
(i) a holographic mark; or
(ii) an ultraviolet feature.
The responsible person must ensure that:
(a) where any of the following alcoholic drinks are sold or supplied for consumption on the premises (other than alcohol drinks sold or supplied having been made up in advance ready for sale or supply in securely closed containers) it is available to customers in the following measures:
(i) beer or cider: half pint;
(ii) gin, rum, vodka or whisky: 25ml or 35ml; and
(iii) still wine in a glass: 125ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not, in relation to a sale of alcohol, specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price. In this condition:
(a) permitted price is the price found by applying the formula P = D + (D x V) where:
(i) P is the permitted price;
(ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol; and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol.
(b) duty is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(c) relevant person means,in relation to premises in respect of which there is in force a premises licence:
(i) the holder of the premises licence;
(ii) the designated premises supervisor (if any) in respect of such a licence; or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) relevant person means,in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in capacity which enable the member or officer to prevent the supply in question;and
(e) value added tax means value added tax charged in accordance with the Value Added Tax Act 1994.Where the permitted price would not be a whole number of pennies, the permitted price shall be taken to be the price rounded up to the nearest penny. Where the permitted price on a day (the first day) would be different from the permitted price on the next day (the second day) as a result of a change to the rate of duty or value added tax,the permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of fourteen (14) days beginning on the second day.
The premises licence holder shall submit a draft Event Management Plan to the Council Environmental Health Officer no later than three (3) calendar months prior to the commencement of the event and a final management plan no later than twenty-eight (28) days prior to the commencement of the event build-up onsite.
The Event Management Plan shall cover the following areas to the satisfaction of the Council Environmental Health Officer:
a) a scaled site plan, showing how each part of the licensed area will be used, identification of all structures, access routes and ingress/egress points;
b) a table listing all areas and the spaces allocated to each;
c) roles and responsibilities of all key personnel responsible for managing the event, including names and contact numbers plus back-up contacts in the event of their non-availability;
d) risk assessments for all activities relating to the event;
e) full details of security and stewarding arrangements (including public address system) and the use of barriers;
f) details of proposed special effects (including fireworks, lasers, dry ice, special lighting effects) and proposed safety arrangements associated with their use;
g) layout and facilities in any campsites and management arrangements for camping areas (including policies on camp-fires and barbecues);
h) smoking policy in the licensed area;
i) medical and first aid provision;
j) plan for controlling and managing vehicle movements on the site on event days, during site build -up and site breakdown;
k) management arrangements for site access and egress;
l) details of electrical installations for the event, including generators.
This should include how cable hazards will be avoided and measures to prevent members of the public from interfering with any parts of the electrical installations;
m) provision of artificial lighting to all parts of the licensed area, including emergency lighting;
n) arrangements for the provision of sanitary accommodation (including toilets, washing facilities and washing-up facilities) plus methods for the disposal of wastewater;
o) arrangements for the management of sanitary accommodation during the event.
p) provide details of the provision of drinking water at the event, and, if extending an existing supply pipework;
The premises licence holder is to provide a water management plan for their event to Environmental Health no later than twenty-eight (28) days prior to the commencement of the event. This plan should contain, but not be limited to;
a) the source of water (mains or private water supply);
b) a Schematic of the water distribution network and drainage arrangements;
c) contingency arrangements for failure of supply;
d) drinking water testing arrangements;
e) calculation that the water supply is sufficient for activities onsite during peak demand;
f) ensure that any person responsible for commissioning or working on the water supply network is suitably competent. A suitably competent person is a member of WaterSafe or holding equivalent accreditation details;
The premises license holder shall submit a scaled plan showing the location of all proposed temporary demountable structures within the licensed area no later than twenty-eight (28) days prior to the commencement of the event build-up on site.
Details of these structures will include:
a) a plan to a suitable scale indicating the location of all such structures;
b) a description and type of each structure, for non-standard structures a detailed design statement should accompany the description;
c) the person(s) responsible is/are identified and their competency proven for the:
i) construction of each structure;
ii) 'sign-off' of each structure, including the format of the certificate(the term sign-off refers to written documentation that states that the structure is safe and fit for the proposed purpose and identifies any limitations);
iii) for non-standard structures or designs those responsible for third-party accreditation with regard design and sign-off;
iv) for monitoring the structure during the licensed period
d) location and availability of the 'sign-off for use' completion certificates;
e) monitoring of structures in line with the risk assessment
f) details of the limitations placed upon the structure other than windspeed;
g) details of limiting wind speeds for each structure, the method of assessing the wind speed during the event and what action is to be taken at relevant speeds.
The premises licence holder will ensure that a schedule of multi-agency meetings is held on site before and during the event, and that a full multi-agency debrief is held as soon as possible, but no later than three (3) months after the event taking place each year
A competent (suitably experienced and qualified) safety officer be appointed for assisting in the planning, build and during the event.
The Premises Licence Holder shall notify the responsible authorities of the exact dates of the event no less than six (6) months prior to the start of the event.
P2An Event Management Plan (EMP) shall be made available to the responsible authorities no less than three (3) months prior to the start of the event. The EMP must demonstrate that resourcing and infrastructure is based on threat and risk to the event. The final version of the EMP must be supplied to all responsible authorities twenty-eight (28) days before the event takes place. Following this any changes must be circulated immediately to all responsible authorities.
In the event of any responsible authorities advising the licencing authority that the final version of the Event Management Plan (EMP) does not fully satisfy their reasonable requirements, the event will not proceed until such time as the reasonable requirements are met and approval of the final EMP is confirmed in writing by the licencing authority.
P4The Event Management Plan (EMP) shall contain a summary document covering an overview in the following areas:
a) event overview
b) audience profile
c) the site – summary description
d) general site safety policy
e) management structure, responsibilities and roles (names of specific personnel, key roles and responsibilities and how the structure of these roles is planned)
f) vehicle access
g) ticket holder access
h) local access
i) campervan access
k) artist liaison
n) capacity calculations for demountable structures and open areas
o) car parking
p) communications and IT
s) closed-circuit television (CCTV)
t) crime and disorder
u) electrical systems
v) event timings
z) lighting plan
aa) local community
ab) lost property policy
ac) medical cover
ad) build and breakdown period
af) public information
ag) site signage
aj) temporary structures
ak) sanitary provisions, including toilets, washing facilities, washing-up facilities, wastewater disposal, and on-site management arrangements.
al) smoking policy within licenced area
am) waste management
an) water provisions
ao) event control
ap) emergency protocols and contingency procedures
The Event Management Plan (EMP) shall contain Appendices detailing fully the following areas:
a) a scaled site plan which shows the location and size of all areas of the event and the site infrastructure as well as showing the immediate surrounding area including ingress and egress for pedestrians, vehicles and crew. As well as emergency evacuation routes, zones or relative safety, and access / egress routes for emergency services. All areas of the event mentioned in the EMP must be detailed on the map.
b) event risk assessment covering all areas of risk and management of risks to ensure the health and safety of all those on site
c) crowd management plan including Capacities and Evacuation times from each area of the site to allow for safe and quick evacuation in the event of an emergency
d) stewarding plan including details of staff deployments and confirmation of qualification of role carried out
e) emergency protocols and Major Incident Plan covering the following types of emergencies, fire, bomb threat, suspect packages, public disorder /disturbance, structural failure, hazardous substances, person in water, detained person, injury to a person, crime in progress. To also cover the role of the Event Liaison Team (ELT), coded messages, alert levels and procedures for each, partial evacuation procedure, full evacuation procedure, rendezvous points (RVP’s), emergency announcements, event stop procedures, crime scene management.
f) extreme weather procedure and action plan covering all adverse weather conditions, detailing the impact and actions to be taken in each possibility.
g) fire safety plan – in line with conditions set by Herts Fire and Rescue
h) traffic management plan covering the management of the traffic on the roads surrounding the event. Management of those attending and leaving the event as well as local residential traffic. Internal site signage for traffic. Car park management and lighting. Expected traffic levels throughout the event. Control measures to be used. Taxis and drop off facilities and operation of this facility. Pedestrian routes and lighting of routes. Management of pedestrian and vehicle crossing points.
i) noise management plan - in line with conditions set by Environmental Health
j) waste management plan - in line with conditions set by Environmental Health
k) medical provisions plan covering details of medical / first aid posts, location and description of facility available. Staffing levels of the facility and process to be used when treating patients. Medical emergency procedure.
l) security operations and deployment plan covering security management structure, roles and responsibilities, security staff briefings, security control area operations, communication with the ELT, expectations of SIA staff and non SIA staff, perimeter integrity, searching policies upon entry and on the site, bar security, camping / tent security, car parking security and security incident log
m) drugs policy including psychoactive substances. Zero tolerance policy to be adopted in relation to any quantity of drugs, any items found to result in ejection or refusal of entry. Surrender bins to be provided at all entrances and must be clearly marked. Possession of a small quantity results in confiscation, incident documentation to be supplied to the police at the conclusion of the festival. Possession of larger quantities results in confiscation, person being detained, and police being immediately informed. All confiscated drugs are to be stored securely and safely, sealed where possible and documented accordingly. Quantities which constitute a police response to be confirmed with Hertfordshire Constabulary no less than twenty-eight (28) days prior to the event.
n) weapons policy - Zero tolerance policy to be adopted in relation to any weapons found that are made, used or adapted to cause injury, any such items found to result in ejection or refusal of entry. Such items are to include knives where the blade is more than 3 inches in length (excluding un-lockable pocketknives).
o) entry policy and procedure including publicised conditions of entry, prohibited items, search policy on entry, entry refusal process. Prohibited items to include glass of any kind, weapons, illegal drugs, including psychoactive substances, fireworks, sky lanterns or kites, CO2canisters, flares, laser pens, open or unsealed vessels of any description, alcohol over the allowed allowance of eight (8) cans of beer or two (2)litres of cider, or 2.2 litres (one box) of wine per person with camping ticket entry. On re-admittance of a person no alcohol to be brought onto the site by that person.
p) eviction policy and procedure, including eviction notice. Detailing circumstances under which a person will be evicted, the eviction process and onward travel from the festival of the evicted person.
q) bar management and Alcohol policy including staff management structure and responsibilities, bar staff briefings for the event. The use of Challenge25 protocol, refusals registers and incident logs.
r) safeguarding policy and plan to cover both children and vulnerable adults, but especially those under 18’s and those who lack capacity through intoxication. To include a lost child procedure
s) communication strategy covering local community engagement, transport options, complaints, arrival and dispersal from site
P6The event will be managed in accordance with the Event Management Plan (EMP).During the operational phase any deviation from the EMP must be fully documented and rationale recorded at the time.
All areas of the event and all documents referred to in the Event Management Plan (EMP) shall be available for inspection during the event by officers of responsible authorities should they request access or ask to view the documents.
P8A competent (suitably experienced and qualified) safety officer be appointed for assisting in the planning, build, and oversight during the event
Closed-circuit television (CCTV) will be monitored and controlled on-site by a licenced and authorised person at all times during hours of licensable activity. Any CCTV feed will have the facility to stream live to the operator on-site as be recorded and stored locally. Any recording will be made available to police upon request as soon as practicable, and within four hours while the event is active (i.e. while members of public are on site) and three working days after the event has concluded.
P10The premises License holder shall have procedures in place to;
a) manage the occupancy levels within areas to enable a safe and quick evacuation in the event of an emergency; and
b) allow the swift access for emergency vehicles.
a) Entry numbers will be monitored and recorded at all times through the use of attendance clickers
b) Entry numbers to be supplied immediately on request by any police officer
c) Entry onto the site will not be allowed between 23:00hrs and 06:00hrs,save for the pick-up and drop off area.
d) The licenced area will be shut down no more than one hour after the licensable activities have ceased.
e) All public address systems shall be under the control of the premises license holder or their nominated representatives so that emergency broadcast message can override the musical entertainment and can be delivered clearly audibly to all parts of the site.
f) The premise license holder shall publish a message on the event website at least three (3) months prior to the event containing the following information;
· Terms and Conditions of entry, to include searching on entry and list of prohibited items
· Challenge 25 Policy
· Quantity of alcohol permitted
· No glass vessels and bottles allowed on site
· Disabled access and facilities information
· Medical facilities
· Local weather updates(required only in the 7days prior to the event)
· Travel Information
· Maps of the site and surrounding area
· Post code for Satellite Navigation Systems.
g) The premise license holder shall ensure that all stewards and Security Industry Authority personnel have received training commensurate to their role, and have been fully briefed prior to the start of the event on the information contained within the EMP documents relevant to their role.
h) There shall be an established chain of command for all stewards and Security Industry Authority personnel who shall report directly upwards to their Supervisor who in turn will report directly to the Security Manager.
i) All stewards and Security Industry Authority staff shall wear high visibility jackets so that they are easily identifiable.
j) The premises licence holder shall ensure that all Security Industry Authority staff employed at the premises wear and clearly display their Security Industry Authority registration badge at all times whilst on duty.
k) No staff member while on duty and / or in uniform will consume alcohol or drugs onsite or be under the influence of alcohol or drugs at anytime whilst working.
l) An event log shall be maintained which includes any actions or decisions taken by the manager of the medical provisions and the reasons for those actions, and a record of all people seeking treatment. The record shall detail the name, address, gender, age, presenting complaint, diagnosis, treatment given, onward destination and signature of person treating
m) The Designated Premises Supervisor must be actively involved in the running of the event or clearly nominate someone to act on their behalf in the case of illness or injury. The Designated Premises Supervisor must be onsite when alcohol is permitted to be sold or supplied or clearly nominate someone to act on their behalf in the case of illness, injury or required rest time.
n) Each bar will be clearly identifiable by number or name. Only 100%polycarbonate to be used by the public on site, no glass to be permitted in areas open to the public. Each bar will have visible signage (Challenge 25/free water/ weights and measures act/drinks and price list including abv’s).Tap water will be made freely available in the main bar.
o) The premises license holder will notify Hertfordshire Constabulary of all the artists performing at the event twenty-eight (28) days before the event takes place. The license holder with notify Hertfordshire Constabulary immediately of any artists booked in the twenty-eight (28) days leading up to the event.
p) The premises license holder will notify Hertfordshire Constabulary of all contractors and volunteers employed at the event twenty-eight (28) days before the event takes place. This will include registered company name and where possible name, address and date of birth of individual staff.
q) The premises license holder will notify Hertfordshire Constabulary of all Security Industry Authority registered staff employed at the event fourteen(14) days before the event takes place.
r) Accurate and up to date details of ticket sales to be supplied immediately on request from any of the responsible authorities to allow for event planning.
s) The premises licence holder shall take out Public Liability and Third Party insurance to cover at least £5,000,000.00 (five million pounds) for anyone occurrence. The premises licence holder shall provide the Licensing Authority with certified copies of the Policy and Certificates of Insurance, or other acceptable proof of cover, not later than fourteen (14) days prior to the start of the event
t) An on-site suitable control hub (ELT) will be accessible to police and responsible authorities if at any time it is deemed necessary by the responsible authorities.